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1 Introduction 4:57 14.94 MB
•   Malaysian brand since 1996
•   Using .NET and C#
•   Expandable and customizable
•   Seamlessly integrated Accounting, Billing and Inventory Control system
•   Main screen
•   Rearrange shortcuts
•   Rearrange shortcuts
•   My Favorite
Introduction
2 Common Layout 11:03 51.48 MB
•   Invoice listing grid…
•   Introduction to Common functions/tool bar
•   Rearrange grid layout, grouping, sorting, filtering, rename, save, assign, export….
•   Column Chooser
•   Common function in Preview mode
3 Common Layout – Reports 4:55 16.97 MB •   Filtering options (No Filter, Filter By Range, Filter By Multi Select)

•   More Options and Other Options

•   Inquiry and Result grid

•   ‘+’ sign and transaction details

•   Preview and select report type

•   Drill in to see source document

03a Common Layout – Document Entry 6:31 17.94 MB •   Create a new Invoice
•   Select personal account
•   Auto-running document number
•   ‘+’ button to add items
•   Insert, Remove, Move Up, Move Down,, Undo, Change buttons
•   Show Instant Info
•   F9 and Item Search
•   Full and Partial Document Transfer
•   Data Entry by Past Sales Records
•   Types of discounts
•   Drag and Paste to copy a document
4 First Time Start 4:35 12.30 MB •   First time start after fresh installation
•   How to create the first account book
•   Account book control file
•   Login to new account book using ADMIN password
5 Manage Account Book 6:09 18.63 MB •   Introduction to Database and Account Book
•   Standalone and Networking environment
•   How to create, attach, detach, delete account book
•   How to install sample account book…
6 Company Profile 1:53 6.35 MB •   Maintain company profile
•   Use of Remark
•   Delivery info
•   Load logo
•   Set Default Report Header…
7 Manage Fiscal Year 5:37 19.54 MB •   Current Fiscal Year
•   Edit Fiscal Year
•   New Previous Fiscal year
•   New Next Fiscal Year
•   Manage Period Lock
•   Manage Exception
•   Lock Opening Balance
•   Actual Data Start Date
8 Chart of Account 9:58 36.16 MB •   Create chart of account by modifying a sample chart of account…
•   Show All Account or show selected account type
•   Up to date balance
•   Account Code format
•   Normal Account vs Special Account
•   Fixed Asset account
•   Bank, Cash, Deposit account and Payment Method
•   Stock accounts
•   Debtor/Creditor Control account
•   Retained Earnings account
•   Edit/Delete account
•   Print Chart of Account
9 Debtor & Creditor Maintenance 9:16 33.59 MB •   How to create a new debtor account, with credit control and other details…
•   Debtor Type
•   Debtor Account Code
•   Group Company
•   Area, Email, Sales Agent, Currency, Statement Type
•   Aging type, Credit Term, Credit Control
•   Contact, Branches, GST, Price Category, Account Group
10 Enter Opening Balance 1 4:27 15.33 MB •   3 possible scenarios
•   Scenario 1: Enter opening balance when the Actual Data
Start Date is the same as Current Fiscal Year Start Date …
11 Enter Opening Balance 2 2:40 8.87 MB • Scenario 2: Enter opening balance when the Actual Data Start Date is not the same as Current Fiscal Year Start Date, using YTD balance …
12 Enter Opening Balance 3 2:59 10.73 MB • Scenario 3: Enter opening balance when the Actual Data Start Date is not the same as Current Fiscal Year Start Date, using MTD balance …
13 Document Numbering Format 3:26 12.56 MB •   How to set your own auto-run document numbering format (unlimited sets)…
•   Add new numbering format
•   Set Each Month different running number
•   Set Default Document Number Format
•   Assign Document Number Format to Users
•   During transaction: select format and Free format
14 GL Module Overview 1:46 5.33 MB •   General introduction to G/L module
•   Basic maintenance
•   Main transaction: Cash Book Entry and Journal Entry
•   Other related features
•   Popular G/L reports
15 Cash Book Entry 6:30 22.30 MB •   Introduction to Cash Book Entry
•   New Receipt Voucher
•   Voucher No., Date, Payment Method, Returned Cheque, G/L Accounts, Post Detail Description to G/L, View Posting Details, Preview Official Receipt
•   New Payment Voucher of Salary Payment
•   Use of Select All Details
•   ‘-ve’ and ‘+ve’ amount
•   Cash Book Listing
16 Journal Entry 4:12 13.23 MB •   Introduction to journal entry and how to create journal entries…
•   Document Description and Detail Description
•   Journal Voucher Number
•   Select G/L accounts
•   Preview Journal Voucher
•   Journal Voucher Listing
17 Bank Reconciliation 3:46 11.89 MB •   How to create unlimited numbers of bank reconciliation statement…
•   Maintain Previous Year Uncleared Bank Transactions
•   Add new bank reconciliation
•   Filter options: Date Range, Show Un-ticked transaction only, Show transaction cleared at other date
•   Account Balance, Actual Bank Statement Balance, System Bank Statement Balance, Difference
•   2 formats of Bank Reconciliation Statement
18 Profit & Loss Statement 4:40 13.85 MB •   Preview Profit & Loss Statement with choices of report types and options…
•   Report Title
•   Report Formats
•   Show multi-level, show account no., show zero balance, use 2nd description, with percentage, Appropriation on new page, Net Profit & Loss only, has accumulated Profit & Loss, show actual/budget %….
•   Preview and drill down
19 Balance Sheet 1:31 4.74 MB •   Preview Balance Sheet with choices of report types and options …
•   Report title
•   Report formats
•   Preview and drill down
20 Manufacturing Account 2:08 8.18 MB •   Use of multi-level chart of account to produce Manufacturing Account …
•   Organize chart of account in multi-level
•   All under account type of Cost of Goods Sold
•   Preview Manufacturing Account and drill down
21 AR Module Overview 1:42 4.93 MB •                  General introduction to A/R module and its transaction
•                  A/R module is different from Sales module • A/R reports
22 AR Invoice Entry & AR Debit Note Entry 4:50 16.57 MB •   A/R Invoice Entry is different form Sales Invoice
•   Create new A/R Invoice Entry
•   View Posting Details
•   Invoice Entry listing grid and Payment History
•   Create new Debit Note Entry
•   Use of ‘Is Debit Journal’
23 AR Receive Payment & AR Credit Note Entry 4:59 18.71 MB •   Create new A/R Receive Payment
•   3 sections: Header, Payment, Knock-Off.
•   Partial/Fully Knock Off, Unapplied amount
•   Early payment discount
•   Returned cheque payment
•   Post Dated cheque
•   Create A/R Credit Note Entry
•   Use of ‘Is Credit Journal’
24 AR Refund, Deposit & Contra Entry 5:38 18.55 MB •   A/R Refund of unapplied payment received and credit notes
•   A/R Refund is different from Deposit Refund
•   Deposit special account and Deposit entries
•   Deposit and its transfer, forfeit and refund
•   A/R and A/P Contra entry…
25 AP Module Overview 2:32 7.18 MB •   General introduction to A/P module
•   A/P module is different from Purchase module
•   A/P reports
•   Introduction to A/P Entries
26 Stock Module Overview 3:52 9.73 MB •   General introduction to Stock module
•   Stock Adjustment
•   Stock Issue and Stock Receive
•   Stock Write Off
•   Stock Update Cost
•   Stock reports
27 Stock Item Maintenance 9:38 30.92 MB •   Create Stock Item
•   Item code format
•   Stock Group and Item Type
•   Discontinue
•   Costing method
•   Pricing and Color indication
•   Standard Cost and Up-To-Date Cost
•   Stock level
•   Barcode, Replacement Item, Alternative Item code
•   Maintain Stock opening balance
28 Sales Module Overview 12:18 40.06 MB •                  General introduction to Sales module
•                  Document transfer
•                  Document modification
•                  Posting option
•                  Quotation and Automatic Approve Quotation
•                  Sales Order, SO Transfer by Value to Invoice, Cancel SO
•                  DO and Delivery Return
•                  Invoice, DN and CN
•                  Cash Sale, Mini POS style, multiple payment modes • Sales reports…
29 Purchase Module Overview 5:15 15.89 MB •   General introduction to Purchase module
•   Posting setting
•   Request Quotation
•   PO and Cancel PO
•   Goods Received Note and Goods Return
•   Purchase Invoice and Purchase Return
•   Cash Purchase
•   Purchase reports…
30 Posting to GL Account 3:56 14.63 MB •   How to maintain G/L account for posting purpose
•   4 levels to assign G/L account: General Option, by Stock Group, by Debtor/Creditor, during transaction…
•   G/L Posting Option: post document description or detail description
31 User Maintenance 4:44 15.53 MB •   How to maintain user and user group
•   Add or remove access rights of a particular item and a group topic
•   Search access rights item
•   Export and print access rights reports
•   Column Lock
32 Backup & Restore 6:46 24.41 MB •   How to backup database/account book
•   Password protection
•   Backup to several destination
•   Setting ‘Always Prompt Backup when exit application’
•   How to restore database using the backup file
•   Set Remark to today date
•   Mark as Old Version
33 Budget 1:59 7.65 MB •   Create and maintain monthly budget for income and expenses accounts…
•   Selecting Fiscal year
•   Preview budget reports
•   Preview Profit & Loss Statement with Budget
34 Advanced Financial Report 4:31 16.78 MB •   To produce cash flow forecast report based on cash balance, receivables, expenses and payables
•   Filter options: Starting Date, No. of column, Frequency.
•   Maintain Adjustment, Maintain Expenses, Maintain AR/AP Forecast Due Date.
•   Preview cash flow forecast report
35 User Defined Field 5:43 19.09 MB •   Create your own defined fields in more than 70 tables
•   Logon to AutoCount Accounting Management Studio
•   Create a new UDF in Invoice Master and Invoice Detail
•   User Defined List Maintenance at General Maintenance
•   UDF Types: Text, Decimal, Integer, Date, Boolean, Memo, Image Link, Rich Text, System.
•   Copy and Paste UDF
36 Project 8:09 30.29 MB •   Use of projects and sub-projects in transaction entries and its posting options
•   Project maintenance – multi-level
•   Account book default project
•   Default project by user
•   Assign project during transaction
•   Reports filtered by project
•   Project opening balance and Year-To-Date balance
•   Budget maintenance by project
•   Allow not balance by project in Journal Entry
•   Post by project in Payment, Contra, Refund, CN
•   Post reallocate purchase by project
•   Project profit margin report
37 Multi Currency 13:08 47.33 MB •   Currency maintenance
•   Account and Journal type setting for Currency Exchange Gain/Loss
•   Maintain currency rate
•   Debtor in foreign currency
•   Assign currency rate during transaction
•   Journal of transaction reports
•   Debtor statement in local/foreign currency
•   Auto-generate gain/loss in foreign exchange
•   Foreign currency bank account
•   Item price by currency
38 Advanced Multi Currency 7:33 23.81 MB •   Method 1: Foreign Currency Revaluation
•   Auto-generate Journal entries of unrealized gain/loss
•   Effects on subsequent revaluation
•   Method 2: Unrealized Gain/Loss
•   Reverse of Journal entry
•   Effects on subsequent revaluation
39 Landing Cost 3:59 13.01 MB •   Setting of landing cost calculation method
•   Pro-rated by sub-total
•   Pro-rated by Stock item weight/Volume
•   Landing cost in purchase transaction
•   Duty rate and duty charge
40 Multi Location Stock 4:58 18.81 MB •   Location maintenance
•   Default location setting
•   Ignore location in costing calculation
•   Stock item opening balance by location
•   Assign location during transaction
•   Sales location vs stock location
•   Stock transfer
•   Stock reports by location
41 FOC Quantity 5:17 18.86 MB •   FOC quantity column during transaction
•   Report designer to display FOC quantity
•   FOC quantity as a transaction row
•   Default FOC quantity setting
•   FOC quantity analysis by document report
42 Basic Multi UOM 4:55 17.69 MB •   Create item with multi-UOM
•   Sales UOM, Purchase UOM and Report UOM
•   Transaction in multi-UOM
•   Stock card report and default report UOM
43 Advanced Multi UOM 7:51 26.62 MB •   Use of Repost Sales/Purchase/Stock transaction
•   Stock card in multi-UOM
•   Stock UOM Conversion
•   Auto UOM Conversion
•   Item setting of Automatic UOM Conversion
44 Consignment 9:24 32.24 MB •   Create sales consignment
•   Preview consignment note
•   Stock balance quantity after Consignment
•   Create invoice on the sales of consignment items
•   Returned and loss items
•   Consignment outstanding reports
•   Inventory physical worksheet by consignment
45 Serial Number 9:18 31.71 MB •   Maintain items with serial number
•   Opening balance of items with serial number • Purchase of items with serial number
•   Select serial number during sales transaction
•   Available serial number inquiry
•   How to handle –ve quantity in serial number item
•   Serial number transaction inquiry
•   Reports with serial number
46 Item Batch Number 5:18 19.96 MB •   Create item with batch number & maintain opening balance
•   Manufactured date, Expiry date and last sales date
•   Editing batch details, change of batch number
•   Purchase and sales of items with batch number
•   Batch number transaction inquiry
•   Expiry item batch listing report
•   Stock card report with batch numbers
47 Filter By Salesman 2:48 10.03 MB •   User setting and Document control by agent
•   The effects on transaction
•   Apply filter by agent in lookup editor
48 Remote Credit Control 4:56 12.71 MB •   Debtor setting on credit control with password
•   Access rights setting on Remote Credit Control
•   Credit limit violation: requester’s screen
•   Manager’s screen: reject and approve
•   Effects of manager’s decision on requester’s screen
•   Example of Overdue limit control
49 Bill Of Material 14:00 30.62 MB •   Finished goods and raw materials item maintenance
•   Create a bill of material
•   Assembly cost and Overhead cost
•   BOM Optional maintenance
•   Stock Assembly Order and Stock assembly
•   Apply BOM Optional
•   Dismantled quantity
•   Stock card reports, BOM listing report
•   Max manufacturing quantity and Ratio
•   BOM material usage inquiry
•   Check BOM material inquiry
50 Multi-Level Assembly 4:46 11.88 MB •                  Multi-level item BOM maintenance
•                  Multi-level Stock Assembly
•                  Child item and BOM Optional in multi-level asssembly • Raw material status
51 Item Package 4:58 16.59 MB •   Compare Item Package with Item Assembly
•   Item package maintenance
•   Purchase and sales of item package
•   Document showing component items and user UOM
•   Item package transaction inquiry
52 Bonus Point 5:53 20.47 MB •   Selecting bonus point calculation method
•   Based on item quantity, subtotal or Invoice total
•   Setting in Item Maintenance: calculate, redeem and awarding bonus point
•   Bonus point account maintenance
•   Bonus point in sales documents
•   Bonus point redemption
•   Bonus point transaction listing report
53 Multi-Dimensional Analysis 3:58 14.51 MB •   Define filtering options and document options
•   Select data area options
•   Fields available to construct you own analysis reports
•   Drag and drop fields onto rows/columns area
•   Set sorting and top value count
•   Export and Layout menus
54 Multi-Dimensional Price Book 5:25 17.19 MB •   Create new price rules
•   Various combination of rules criteria
•   Rules option (assign weight level)
•   Create new Price Book matrix
•   Pricing policy in AutoCount Accounting
•   Auto Price setting
55 Product Edition 4:21 12.80 MB •   List of packaged editions
•   Express Account, Express Stock and Express Complete
•   AutoCount Account edition
•   AutoCount Basic edition
•   AutoCount Pro edition
•   AutoCount Premium edition
•   AutoCount Ultimate edition
•   Optional modules and Plug-Ins
99 The Answer 0:27 1.15 MB • AutoCount is the answer to your accounting application.